ANNUAL ELECTION OF OFFICERS

 

GENERAL INSTRUCTIONS

  Before opening the meeting to nominations, the Master should determine if there is a visitor present who will relieve the Tiler in order that he may vote.

  The Master shall also appoint three brothers to serve as tellers for the election. A table with three chairs should be set up in the South-East corner of the Lodge for the Tellers’ use. The Secretary should have available on his desk, sufficient slips of paper for ballots, and pencils or pens for the use of members in voting.

Elected officers of a Lodge are...

W. Master

Senior Warden 

Junior Warden

Treasurer

Secretary

Other officers will be appointed by the Master elect

PROCEDURES FOR NOMINATIONS AND BALLOTING

Brethren, the hour has arrived for the Annual Election of Officers. Nominations are now open for the office of Master.

 

Member – Worshipful Master, I wish to place in nomination, the name of Brother…(name)……..to serve as ..(office name)..... for the ensuing Masonic year.

 

 A brief nominating speech is proper but not required. A nomination is not a proper motion and does not therefore require a second. Upon receiving a nomination, the Master shall repeat the following question three times.

 

Are there any other nominations?

 

If there are no other nominations, the Brother who made the nomination (or another Brother) shall then rise and make the following motion:

 

Member - Worshipful Master, I move that the Secretary (or another Brother) be instructed to cast the unanimous ballot of this Lodge for Brother…(name)……..to serve as ..(office name)..... for the ensuing Masonic year. The foregoing is a proper motion and requires a second.

 

Another Member – Worshipful Master, I second this motion.

Master-Brethren it has been regularly moved and seconded that the Secretary (or another Brother) be instructed to cast the unanimous ballot of this Lodge for Brother…(name)……..to serve as ..(office name)..... for the ensuing Masonic year. Are you ready for the question? (The question is called.) All those in favor of the motion say “aye.” Response. Those opposed, “no.” Response.

 

If the vote is unanimous the Master shall state:

 

The vote is unanimous, the motion is carried. Brother Secretary (or another Brother), you will cast the unanimous ballot of this Lodge for Brother…(name)……..to serve as ..(office name)..... for the ensuing Masonic year.

 

The Secretary will then write out the ballot and present it to the tellers.

 

Teller – Worshipful Master, the unanimous ballot of this Lodge has been cast for Brother…(name)……..to serve as ..(office name)..... for the ensuing Masonic year.

 

If the vote is not unanimous, election shall be by written ballot with a majority of all votes cast necessary for election. One teller should count the votes with his count verified by another teller. The third teller shall then report the actual count to the Master.

 

Brother………………….., you have been elected to serve as ...(office name)....of this Lodge for the ensuing Masonic year. Will you serve?

 

If answered in the affirmative the Master shall then state:

I hereby declare you elected. *

The same procedure is then used to elect the Senior Warden, Junior Warden, Treasurer, Secretary, and if you have them, the Trustees and Hall Association Directors. In the election of the Secretary, if the motion is made and carried that the unanimous ballot of the Lodge be cast, such ballot should be cast by the Treasurer or some other Brother.

 

 

MULTIPLE NOMINATIONS

In the event that more than one name should be placed in nomination for any elective Office after determining that there are no other nominations, the Master shall then instruct Brethren to mark their ballots with the name of their choice and fold the ballot. The tellers will then collect all ballots and conduct the count. A Brother must receive a majority of all votes cast to be elected. A blank ballot is not a vote cast. Separate ballots should be taken until a brother receives the required majority. One teller should count the votes with his count verified by another teller. The third teller shall then report the actual count to the Master. The Master shall report the ballot count to the Brethren and then ask the Brother who received the majority if the vote if he will serve. If the Brother answers in the affirmative, the Master shall then declare him elected and sound the gavel. If the Brother answers in the negative, the balloting should be repeated until someone is selected who is willing to serve.